SharePoint Knowledge Architecture
SharePoint / Microsoft 365
Structured knowledge hub for policies, guidelines, procedures, templates, and compliance resources.
Home
Policies
Procedures
Templates
Registers
Training
Site collection
Compliance Hub
Policy Library142 docs
Guidelines38 docs
Procedures76 docs
Template Store24 docs
Metadata
Entity
Market
Owner
Review cycle
Retention
- Overview
- A structured hub for policies, guidelines, procedures, templates and compliance resources, organised around how people actually look for them.
- Problem
- Documents were duplicated across sites and drives, versions diverged, and staff could not tell which copy was current.
- System architecture
- Site hierarchy → libraries by document class → metadata and content types → search and views.
- Workflow
- Draft → review → publish → scheduled review date → supersede and archive.
- Tools
- SharePoint / Microsoft 365
- Role
- Designed the information architecture and metadata model, migrated content, and set the ownership and review model.
- Impact
- One current source per document, with review dates and ownership visible rather than assumed.
- Implementation notes
- All interfaces shown are representative reconstructions using fictitious sample data. No internal names, documents or confidential metrics are published.